Sometimes, after you’ve sent out a contract, job offer, or other important document, you need to make a change. That’s where an addendum comes in! An addendum is like an update or an addition to the original document. And if you’re communicating this update via email, you need a clear and effective message. This article will give you some great Addendum Email Examples to help you communicate these important changes clearly and professionally.
Understanding Addendum Emails
An addendum email is a message sent to formally notify someone about a change to a previously agreed-upon document. This is super important because it prevents confusion and ensures everyone is aware of the latest details. These emails can be used in many situations, like when there are changes to a contract, employment terms, or even project timelines. You’ll need to be clear about what’s changing, why it’s changing, and how it affects the original agreement. It’s important to have a good template so you don’t miss out on any important information.
Here are some key things to keep in mind when writing an addendum email:
- Clearly state that it is an addendum.
- Reference the original document.
- Clearly state what is being changed.
- Explain why the change is being made.
- Ask for acknowledgment or confirmation.
Here’s a quick comparison of what to include in a good addendum email versus a bad one.
| Good Addendum Email | Bad Addendum Email |
|---|---|
| Subject line: Addendum to Employment Contract | Subject line: Update |
| Clearly states the changes and references the original document. | Vague and doesn’t specifically state what is being updated. |
| Requests acknowledgment of the changes. | Doesn’t require any response, leaving room for misunderstanding. |
Addendum to an Employment Contract (Salary Adjustment)
Subject: Addendum to Employment Contract – [Your Name] – Salary Adjustment
Dear [Employee Name],
This email serves as an addendum to your employment contract dated [Date of Original Contract].
This addendum is to formally reflect a change in your annual salary. As discussed, your new annual salary will be $[New Salary], effective [Date of Salary Change].
All other terms and conditions outlined in your original employment contract remain unchanged.
Please review this addendum and acknowledge your understanding by replying to this email.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Addendum to a Job Offer (Start Date Change)
Subject: Addendum to Job Offer – [Candidate Name] – Revised Start Date
Dear [Candidate Name],
This email constitutes an addendum to the job offer extended to you on [Date of Job Offer] for the position of [Job Title].
Due to [brief reason for the change, e.g., project delays, unforeseen circumstances], we need to adjust your start date. Your new start date will be [New Start Date].
We apologize for any inconvenience this may cause. Please confirm your acceptance of the new start date by replying to this email.
All other terms and conditions of the job offer remain the same.
We look forward to welcoming you to the team.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Addendum to a Contract (Scope of Work Change)
Subject: Addendum to Contract – [Contract Name/Number] – Revised Scope of Work
Dear [Client Name],
This email serves as an addendum to the contract between [Your Company Name] and [Client Company Name], dated [Date of Original Contract], regarding [brief description of the contract, e.g., project X].
This addendum outlines a revision to the scope of work, specifically: [Clearly state the changes to the scope of work. Be specific, e.g., adding a new deliverable, removing a task, or changing the quantity of items].
This change is necessary because [brief explanation for the change].
The revised contract, reflecting these changes, is attached to this email. Please review it carefully.
Please acknowledge your agreement by replying to this email and confirming your understanding.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
Addendum to a Policy (Update to Company Policy)
Subject: Addendum to Company Policy – [Policy Name] – Updated Section
Dear Employees,
This email serves as an addendum to the [Company Name] policy on [Policy Name], effective [Date of Implementation].
This addendum pertains to Section [Section Number/Title] and updates [specifically state the change, e.g., the vacation accrual rate, the remote work policy, etc.]. The revised wording is as follows:
[Insert the new wording of the policy section here.]
The complete revised policy document is available [Where to access the updated policy, e.g., on the company intranet, attached to this email]. Please review the entire policy for full details.
If you have any questions, please contact [Contact Person or Department].
Sincerely,
[Your Name/HR Department]
Addendum to a Purchase Agreement (Price Change)
Subject: Addendum to Purchase Agreement – [Agreement Number] – Price Adjustment
Dear [Buyer Name],
This email constitutes an addendum to the Purchase Agreement dated [Date of Agreement] for the purchase of [item/service].
Due to [reason for price change, e.g., increased material costs, market fluctuations], the price for [item/service] will be adjusted to $[New Price].
The reason is that [Provide an explanation of why the price changed].
All other terms and conditions of the original Purchase Agreement remain in effect.
Please acknowledge this adjustment by replying to this email.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
Addendum for a Non-Disclosure Agreement (NDA) – Revised Terms
Subject: Addendum to Non-Disclosure Agreement (NDA) – [Name or Agreement ID] – Revised Terms
Dear [Recipient Name],
This email serves as an addendum to the Non-Disclosure Agreement (NDA) dated [Date of Original Agreement].
This addendum modifies section [Specific Section Number] of the original agreement to read as follows:
[Provide the exact revised wording of the specific section that is being changed.]
The reason for this modification is [Briefly state why the change is being made. E.g., to clarify the scope of confidential information, reflect changes in the project].
All other terms and conditions of the original NDA remain in full force and effect.
Please acknowledge your understanding and acceptance of this addendum by replying to this email. A signed copy of the revised agreement is also attached.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
In conclusion, crafting effective addendum emails is crucial for clear communication and avoiding misunderstandings. By using clear subject lines, explicitly stating changes, and requesting acknowledgment, you can ensure everyone stays informed and on the same page. The examples provided give you a starting point for different situations. Remember to always keep the communication professional, clear, and precise to maintain a smooth and transparent process.