When you’re ready to move on to a new job or adventure, figuring out the logistics can feel overwhelming. One of the most important steps is writing your Letter Of Resignation Using Vacation Time. This important document officially tells your employer that you’re leaving and, if you have vacation time saved up, how you plan to use it. Getting this right ensures a smooth transition and helps you leave on good terms.
Understanding the Basics: Resigning with Vacation Time
When you resign, you’re giving your employer formal notice. Your company probably has a policy about how much notice they need, usually two weeks, but it could be different. Using vacation time during your notice period can be a great way to wrap things up and still get paid. Before you write your letter, here’s what you need to consider:
- Company Policy: Check your employee handbook or talk to HR. They’ll have the rules about using vacation time when you quit.
- Accrued Time: Find out how much vacation time you have saved up. This information is usually on your pay stub or in your HR portal.
- Timing: Decide when your last day of employment should be. Do you want to use all your vacation time, part of it, or none?
It’s important to understand the company’s perspective. Giving enough notice and making sure everything is documented properly will help to ensure a professional departure. A well-written letter and a clear understanding of company policy are important to ensure a smooth transition and avoid any disagreements.
Here’s a little table summarizing important things to consider:
| Factor | Considerations |
|---|---|
| Notice Period | What is the company requirement? |
| Accrued Vacation | How much time do you have? |
| Company Policy | Rules around using vacation when you leave |
Letter of Resignation Examples
Email Resignation – Using All Vacation Time
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date], which will be the end of my two-week notice period.
I have accrued [Number] days/hours of vacation time. I would like to request to use all of my remaining vacation time, making my last day of work [Date + Vacation Days].
I am grateful for the opportunities I’ve had at [Company Name]. I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Resignation Letter – Using Some Vacation Time
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date].
I have [Number] days/hours of accrued vacation time. I would like to use [Number] days/hours of vacation time, and my last day of work will therefore be [Date].
Thank you for the opportunities I have received during my time at [Company Name]. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Email Resignation – Not Using Vacation Time
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date], which is two weeks from today.
I have [Number] days/hours of vacation time remaining. I would like to receive payout for all unused vacation time.
Thank you for the opportunities I’ve been given. I wish you and the company all the best.
Sincerely,
[Your Name]
Resignation Letter – Resigning Due to a New Job
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date].
I have accepted a position at another company, and the new opportunity is a great fit for my career goals.
I would like to use my remaining [Number] days/hours of vacation time, making my last day of work [Date + Vacation Days].
Thank you for the opportunities I have received at [Company Name]. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Email Resignation – Resigning for Personal Reasons
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date].
I am resigning due to personal reasons, I will be unable to give any more details at this time.
I would like to request to use my remaining [Number] days/hours of vacation time. With the vacation time, my last day of work will be [Date + Vacation Days].
Thank you for the opportunities I’ve had at [Company Name]. I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Letter Resignation – Simple and Direct
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
This letter is to inform you that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date].
I have [Number] days/hours of vacation time, and I would like to use them.
Sincerely,
[Your Signature]
[Your Typed Name]
Email Resignation – Offering to Assist in the Transition
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date].
I am writing to inform you that I have accepted a new role elsewhere. I’ve appreciated the opportunities at [Company Name], and I wish you and the company all the best.
I have [Number] days/hours of vacation time remaining. I would like to use this time, making my last day of work [Date + Vacation Days].
I am available to assist in the transition of my responsibilities during my remaining time here. Please let me know how I can help.
Sincerely,
[Your Name]
Once you’ve drafted your Letter Of Resignation Using Vacation Time, make sure you keep a copy for your records. Also, ensure that you submit it according to your company’s procedures. This is your official way of letting your employer know that you’re leaving, and having a well-written letter can make the whole process smoother.