Getting a job offer is exciting! But sometimes, the details in the offer letter aren’t quite right. Maybe the salary is lower than discussed, the start date needs adjusting, or a benefit is missing. That’s where a Request For Revised Offer Letter Sample becomes super helpful. This guide will walk you through why you might need one and provide examples to help you communicate clearly and professionally.
Understanding the Importance of a Revised Offer
It’s crucial to review your job offer letter carefully. Things like salary, benefits, job title, and start date are all important. If something isn’t correct or doesn’t match what you discussed during the interview process, you’ll need to request a revision. The purpose of a revised offer letter sample is to provide you with a template to request for the revision in the offer letter.
Why is asking for a revision so important? Here’s the thing:
- It Ensures Accuracy: You want the offer to accurately reflect what you’ve agreed upon.
- It Protects Your Interests: It’s your chance to clarify any misunderstandings before you start.
- It Sets a Professional Tone: Communicating clearly and professionally shows you’re serious about the role.
Keep in mind the offer letter acts as a legally binding document. This is why it’s so important to get everything in writing and ensure it’s accurate before you accept the job. Remember to be polite and professional, as you’re still in the process of potentially joining the team!
Consider these scenarios where you might need a revised offer:
- Salary discrepancy
- Incorrect start date
- Missing benefits information
- Job title mismatch
Email Request for Salary Adjustment
Subject: Job Offer – [Your Name] – Request for Salary Clarification
Dear [Hiring Manager Name],
Thank you so much for offering me the position of [Job Title] at [Company Name]. I am very excited about the opportunity.
I’ve carefully reviewed the offer letter, and I have a quick question regarding the salary. During our interview on [Date of Interview], we discussed a starting salary of [Agreed Upon Salary]. The offer letter indicates a salary of [Salary in Offer Letter].
Could you please clarify this difference? I’m confident that this can be easily resolved.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Request to Adjust the Start Date
Subject: Job Offer – [Your Name] – Request for Start Date Adjustment
Dear [Hiring Manager Name],
Thank you for the job offer for the [Job Title] position. I am very enthusiastic about the role and the opportunity to join [Company Name].
I’ve reviewed the offer letter and would like to request a minor adjustment to the proposed start date. The offer letter states a start date of [Start Date in Offer Letter]. Due to [Brief, Polite Explanation – e.g., a pre-planned commitment, current job’s notice period], I would be available to start on [Proposed New Start Date].
Would this revised start date be acceptable? I’m flexible and eager to start as soon as possible.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Request to Include a Specific Benefit
Subject: Job Offer – [Your Name] – Clarification Regarding Benefits
Dear [Hiring Manager Name],
Thank you so much for offering me the position of [Job Title] at [Company Name]. I’m excited to potentially join your team.
I’ve reviewed the offer letter and had a quick question regarding benefits. During our conversations, [Benefit discussed, e.g., dental insurance] was mentioned. While I see the general benefits package, I don’t see specific details about [Benefit].
Could you please clarify if [Benefit] is included in my benefits package and, if so, provide further details? I am particularly interested in [Briefly state the importance, e.g., the coverage for dependents].
Thank you for your time and attention to this matter.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Request for a Revised Job Title
Subject: Job Offer – [Your Name] – Job Title Clarification
Dear [Hiring Manager Name],
Thank you for the job offer for the [Job Title] position at [Company Name]. I am very pleased to be considered for this role and excited by the prospect of working with your team.
I’ve reviewed the offer letter, and the job title listed is [Job Title in Offer Letter]. However, during our interviews, we discussed the role of [Desired Job Title].
Could you confirm the correct job title? I believe the responsibilities and the level of the role aligns with [Desired Job Title].
Thank you for your understanding and cooperation. I’m enthusiastic about the opportunity.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Request for Vacation Days Clarification
Subject: Job Offer – [Your Name] – Vacation Days Inquiry
Dear [Hiring Manager Name],
Thank you for offering me the [Job Title] position at [Company Name]. I’m thrilled at the prospect of joining the team.
I’ve reviewed the offer letter and would appreciate some clarification regarding vacation days. The offer letter mentions [Mention what’s stated, e.g., “accrual of vacation time”]. Could you please provide details on the accrual rate and the total number of vacation days I can expect to receive per year?
Thank you for your time and assistance.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Request for Flexible Work Arrangement
Subject: Job Offer – [Your Name] – Flexible Work Arrangement Request
Dear [Hiring Manager Name],
Thank you for the job offer for the [Job Title] position at [Company Name]. I am very enthusiastic about the role and the opportunity to join your team.
I’ve reviewed the offer letter. I’m very interested in the opportunity for [Specify what you are asking for. E.g., remote work 2 days a week, flexible start and end times]. This flexibility would greatly improve my ability to [Explain why: e.g., manage family responsibilities, reduce commute time].
Would it be possible to include [Specific arrangement request] in my employment? I am confident that I can fulfill all the requirements of the role while working this arrangement. I’m eager to discuss this further.
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
In conclusion, requesting a revised offer letter is a common and necessary step. By understanding the reasons for a request and using the examples provided, you can confidently communicate your needs. Remember to be clear, concise, and professional in your communication. Good luck with your new job!