When you need a copy of your birth certificate, marriage certificate, or other vital records from the Philippine Statistics Authority (PSA), you usually need to go through a process. If you can’t do it yourself, you can authorize someone else to do it for you. That’s where the Sample Authorization Letter For PSA Request comes in handy. This essay will explain what it is, why it’s important, and provide you with sample letters for different situations.
Why You Need an Authorization Letter
An authorization letter gives someone you trust the permission to act on your behalf. This is important for several reasons:
- It proves to the PSA that the person requesting the documents has your consent.
- It helps protect your personal information by ensuring only authorized individuals can access it.
- It makes the process easier if you’re unable to go to the PSA in person.
Here are key things to remember:
- Your Letter Should be Clear: Make sure the person you’re authorizing, and the PSA, knows exactly what you’re authorizing.
- Include Details: Be specific about the document you need (birth certificate, marriage certificate, etc.), the PSA office, and the authorized person’s information.
- Sign and Date: This is really important! Your signature and the date confirm that the letter is legitimate.
Letter and Email Examples for PSA Request
Requesting Your Birth Certificate (For Yourself)
Subject: Authorization Letter for Birth Certificate Request
Dear PSA Officer,
I, [Your Full Name], with a valid ID [Your ID type] and ID Number [Your ID Number], am writing to authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request and receive a copy of my birth certificate from your office.
My birth details are as follows:
- Full Name: [Your Full Name]
- Date of Birth: [Your Date of Birth]
- Place of Birth: [Your Place of Birth]
- Parents’ Names: [Your Mother’s Maiden Name], [Your Father’s Full Name]
I am unable to personally request the document. [Authorized Person’s Full Name] has a copy of their valid ID [Authorized Person’s ID type] and ID Number [Authorized Person’s ID Number] for verification.
Thank you for your kind attention to this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
[Date]
Requesting Your Birth Certificate (For Your Child)
Subject: Authorization Letter for Birth Certificate Request – [Child’s Name]
Dear PSA Officer,
I, [Your Full Name], as the parent/guardian of [Child’s Full Name], with a valid ID [Your ID type] and ID Number [Your ID Number], am writing to authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request and receive a copy of my child’s birth certificate from your office.
My child’s birth details are as follows:
- Full Name: [Child’s Full Name]
- Date of Birth: [Child’s Date of Birth]
- Place of Birth: [Child’s Place of Birth]
I am unable to personally request the document. [Authorized Person’s Full Name] has a copy of their valid ID [Authorized Person’s ID type] and ID Number [Authorized Person’s ID Number] for verification.
Thank you for your kind attention to this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
[Date]
Requesting a Marriage Certificate
Subject: Authorization Letter for Marriage Certificate Request
Dear PSA Officer,
I, [Your Full Name], with a valid ID [Your ID type] and ID Number [Your ID Number], am writing to authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request and receive a copy of my marriage certificate from your office.
My marriage details are as follows:
- Full Name of Husband: [Husband’s Full Name]
- Full Name of Wife: [Wife’s Full Name]
- Date of Marriage: [Date of Marriage]
- Place of Marriage: [Place of Marriage]
I am unable to personally request the document. [Authorized Person’s Full Name] has a copy of their valid ID [Authorized Person’s ID type] and ID Number [Authorized Person’s ID Number] for verification.
Thank you for your kind attention to this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
[Date]
Requesting for a Death Certificate (For a Deceased Family Member)
Subject: Authorization Letter for Death Certificate Request – [Deceased’s Name]
Dear PSA Officer,
I, [Your Full Name], with a valid ID [Your ID type] and ID Number [Your ID Number], am writing to authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request and receive a copy of the death certificate of [Deceased’s Full Name] from your office.
The deceased’s details are as follows:
- Full Name: [Deceased’s Full Name]
- Date of Death: [Date of Death]
- Place of Death: [Place of Death]
I am unable to personally request the document. [Authorized Person’s Full Name] has a copy of their valid ID [Authorized Person’s ID type] and ID Number [Authorized Person’s ID Number] for verification. I am related to the deceased as [Your relationship to the deceased, e.g., spouse, child, sibling].
Thank you for your kind attention to this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
[Date]
Requesting Multiple Certificates (Birth, Marriage, and Death)
Subject: Authorization Letter for Multiple PSA Document Requests
Dear PSA Officer,
I, [Your Full Name], with a valid ID [Your ID type] and ID Number [Your ID Number], am writing to authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request and receive the following documents from your office:
- My Birth Certificate
- My Marriage Certificate
- Death Certificate of [Deceased’s Full Name]
My personal details are as follows:
- Full Name: [Your Full Name]
- Date of Birth: [Your Date of Birth]
My marriage details are as follows:
- Full Name of Husband: [Husband’s Full Name]
- Full Name of Wife: [Wife’s Full Name]
- Date of Marriage: [Date of Marriage]
The deceased’s details are as follows:
- Full Name: [Deceased’s Full Name]
- Date of Death: [Date of Death]
I am unable to personally request the document. [Authorized Person’s Full Name] has a copy of their valid ID [Authorized Person’s ID type] and ID Number [Authorized Person’s ID Number] for verification. I am related to the deceased as [Your relationship to the deceased, e.g., spouse, child, sibling].
Thank you for your kind attention to this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
[Date]
Requesting with a Specific Purpose (e.g., for Employment)
Subject: Authorization Letter for Birth Certificate Request – [Your Name] – For Employment
Dear PSA Officer,
I, [Your Full Name], with a valid ID [Your ID type] and ID Number [Your ID Number], am writing to authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request and receive a copy of my birth certificate from your office. This document is needed for employment purposes.
My birth details are as follows:
- Full Name: [Your Full Name]
- Date of Birth: [Your Date of Birth]
- Place of Birth: [Your Place of Birth]
I am unable to personally request the document. [Authorized Person’s Full Name] has a copy of their valid ID [Authorized Person’s ID type] and ID Number [Authorized Person’s ID Number] for verification.
Thank you for your kind attention to this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
[Date]
Requesting with Special Instructions (e.g., Expedited Processing)
Subject: Authorization Letter for Birth Certificate Request – [Your Name] – With Request for Expedited Processing
Dear PSA Officer,
I, [Your Full Name], with a valid ID [Your ID type] and ID Number [Your ID Number], am writing to authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request and receive a copy of my birth certificate from your office. I kindly request that the processing of this document be expedited, if possible.
My birth details are as follows:
- Full Name: [Your Full Name]
- Date of Birth: [Your Date of Birth]
- Place of Birth: [Your Place of Birth]
I am unable to personally request the document. [Authorized Person’s Full Name] has a copy of their valid ID [Authorized Person’s ID type] and ID Number [Authorized Person’s ID Number] for verification.
Thank you for your kind attention to this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
[Date]
Remember to always keep a copy of the authorization letter for your records. Good luck with your PSA requests!